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Campus Concierge

25Live Guide

The primary use of High Point University facilities is to support the activities of current HPU students, faculty, and staff.  External groups are welcome to submit a request to use the HPU Community Center, and may be subject to room rental and service fees.  We give priority to local non-profits for usage of the High Point University Community Center space.

These policies below delineate a framework to aid University groups and external organizations in planning and scheduling events such as meetings, exhibits, performances, conferences, training, and recreational events to be held at High Point University. By describing a uniform approach to event planning and evaluation, we hope to make the process of planning events consistent across campus. University faculty, staff, student organizations, and external groups requesting to reserve campus facilities are expected to follow these policies and procedures.

General Event Policies and Procedures

 

Scheduling

To request a university space, please complete the form found on the Campus Concierge site http://www.highpoint.edu/concierge/facility-request-form/.  It is imperative that you wait for approval before you begin promoting and planning your event.

 

Catering for Events

High Point University is under an exclusive contract with our on-site Caterer, Aramark, for all catering needs. Aramark Catering has exclusive right and obligation to provide all food service, including catered dining, meeting and event catering services for High Point University and all external groups holding events on campus.  Once your facility request has been approved, arrangements for all food and beverage orders must be made directly with the catering department by calling (336) 841-9236, emailing catering@highpoint.edu, or by accessing the online ordering website www.hpu.catertrax.com.

 

Alcohol

The Office of University Events must be made aware that alcohol will be served at your event at the time of booking.

All events with alcohol must use Aramark Catering.  No outside alcohol is allowed on campus.

Event hosts must inform Office of University Events if any attendees include guests under 21.  If so, the host must identify these guests with wristbands, etc.

 

Marketing & Communications

Advertising:

If the University’s name and/or logo will be used to promote the event, the Office of Communications reserves the right to review all publications and other material (printed and online).

Signs:

The Client may not post temporary signs/notices/banners/decorations on University property.

Media:

For Media and Photography requests, please contact the Office of Communications through this request form http://www.highpoint.edu/ooc/requests/.

 

Security

High Point University employs its own on-campus security staff. Event organizers are responsible for supervision of their own groups. Event attendees must wear/present the proper ID upon request. If security is required for an event, the Office of University Event staff will work with Security to arrange.

 

Parking

Parking will be allowed in assigned lots only.

 

Smoke Free Campus

High Point University has established a tobacco-free environment. Consequently, use, distribution, or sale of tobacco, including any smoking device, or carrying of any lighted smoking instrument, or tobacco-related items including posters and wearing apparel in University buildings or on University premises without exception, at events on University premises, or in University-owned, rented or leased vehicles, is prohibited.