The OARS Office has compiled some questions we get asked along the way of applying for accommodations. If you have any further questions or need clarification, feel free to reach out to a member of our OARS team, and they will be happy to assist you. We can be reached at firstname.lastname@example.org or 336-841-9026
Request Accommodations HERE!
*Please know, if you are applying for accommodations and are not on High Point University internet, your students username and password will be required.*
1.How do I request academic accommodations for the first time?
* Instructions on how to request accommodations are on the OARS Academic Accommodations page. On this page you may:
Fill out the Academic Accommodation Intake form
Send diagnostic documentation that verifies a learning difference and/or other diagnosis to our department.
2. How will I know that my accommodation is approved?
Once the Academic Accommodation Intake form and verifying documentation is received, OARS reviews each request to determine appropriate reasonable accommodation(s). You will be notified the accommodation(s) you are approved for via your High Point University email.
3. I have approved accommodations through OARS, how do I notify my professors that I have accommodations?
Each semester you choosing to use your accommodation(s), you must request that your accommodation letter be sent to your professors. You will have the options of OARS emailing your letter to your professor, or you may request a hard copy of your letter so that you may hand deliver it to each professor.
4. I took Sign Language in high school, do I have to take foreign language in college? All students are required to take foreign language 1020. Only students with documented disabilities are eligible for a foreign language substitution. To be considered for a foreign language substitution, students must submit the following:
5. How current must my testing/diagnostic documentation be to be approved for academic accommodations?
6. I want to bring my pet and register it as an ESA. How do I do this?
Students who require an Emotional Support Animal due to a disability must go through an approval process, just like students who apply for an academic or housing accommodation. To apply for an ESA, students must
Students who bring/keep pets on campus that are NOT Service Animals or approved ESA’s, will be fined each day the animal is present on campus. Students should NOT bring animals on campus and assume they will be approved.
7. I am not getting my accommodations like I thought I would (ex. A student who had the accommodation of “access to professor notes” assumed their professor would just give them the notes each class session). What do I do?
8. I have testing accommodations, how do I use them?
9. I sent in a test request form 2 days before my exam and I was told that OARS would be unable to host my exam. What does this mean and why can’t I use my accommodations?
10. I have approved accommodations, but I forgot to request my letter be sent out to my professors. I want my letter sent now; will I get to use my accommodations for the weeks that have already passed?
11. I have accommodations through OARS, but I may not need to use them. Am I required to use them if I have my accommodation letter sent to my professors?
12. Can I get tutoring as an accommodation?
13. While each student’s needs are considered on an individual basis; the following are not commonly approved accommodations at the college level:
14. I have approved accommodations, but I realize that I need additional accommodations. Do I have to go through the same process again? No. Schedule an appointment with our staff through the HPU website to discuss the additional accommodations you think you need.
1.Does a student’s high school accommodations automatically transfer to college?
No. Students who need academic accommodation in college must do two things:
2. What type of academic accommodations are available in college?
The accommodations most typically requested include, but are not limited to:
3. If a student has always had an IEP, can the most recent IEP be used to get academic accommodations?
No. An IEP and 504 plan are considered historical documentation. Neither an IEP nor a 504 Plan are sufficient documentation to qualify a student for academic accommodations. Students are welcome to send these documents in addition to the most recent psychoeducational testing results.
4. What if a student was exempt from foreign language in high school. Are they automatically exempt in college?
No. Students must do two things if they feel they need a foreign language substitution:
5. What is my son/daughter’s role in implementing their approved accommodations?
6. Do the professors know why my son/daughter has accommodations?
7. Will a member of OARS follow up with my son/daughter to ensure he/she is using the accommodations?
No. Students are welcome to come to OARS at any time for assistance or questions regarding their accommodation(s), but we do not reach out to students on a regular basis. The responsibility to request, implement, and get assistance with accommodation(s) is totally on each student.
8. If a student is injured during the semester and as a result, needs accommodations; can OARS assist with this?
Yes! OARS can assist students who need temporary accommodations due to an accident/illness or a short term disability. These are addressed on a case by case basis. Please contact the OARS office for assistance.
9. Once a student is approved for academic accommodations, do they have to re-apply each semester?
No. Once students receive accommodations, they are in effect until the student graduates, or discontinues using them. However, students are required to request their letters of accommodation(s) to be sent to their professors each semester, this will not happen automatically. If students need additional academic accommodations during their time at HPU, they should visit OARS and one of our staff members can assist with that process.
10. Is tutoring available for students through OARS?
Tutoring is available for all students through Academic Services. HPU has a great peer tutoring program under the direction of Dr. Craig Curty. Students can request a peer tutor for most 1000 and 2000 level classes HERE. The Writing Center is available to all students, as well as Math Lab, which takes place 3 days each week from 11:30-1:00 under the direction of various math professors.
11. Should students disclose/submit documentation regarding learning difference when they apply for admission?
That is totally up to the student, but OARS cannot access and process that information until AFTER a student has been admitted to the University.
12. Should students submit an Academic Accommodation Intake form and submit the supporting documentation PRIOR to starting their first semester?
Yes! It is not required, but it is more convenient for students to have their accommodations in place prior to the beginning of classes.
13. What type of documentation is required for a housing accommodation request?
Students must do two things to apply:
*FYI: If a student is approved for a housing accommodation, OARS cannot specify a particular residence hall or a specific individual as an accommodation. OARS will notify The Office of Student Life the type of room accommodation(s) a student needs due to a disability, and Student Life will then reach out to the student with the options available that meets their needs.
14. If a student’s housing request is denied, what’s next?
The student should contact OARS, at email@example.com and she will submit your appeal to the appropriate committee.
15. Is a student needs an Emotional Support Animal due to a disability, what documentation is required?
Students who want to apply for an ESA must do two things:
FYI: A qualified medical professional, for our purposes, is defined as a non-family member whose professional training qualifies them to diagnose and treat the impairments associated with the student’s disability. The student must either be a current patient of the professional, or have an established history of treatment that is documented. Each question on the required forms must be completed by the medical professional.
1.How do I know if a student has approved accommodations?
If student choose to use their accommodations, he/she is required to have their letter of accommodation sent to their instructors by OARS or by handing a hard copy to their instructors BEFORE they can utilize their accommodations.
2.What if a student insists that he/she has an accommodation that is not on the letter of accommodations from OARS?
ONLY the approved accommodations, listed on the letter from OARS, are to be honored by the instructor. Please send the student to OARS for clarification on their accommodations.
3. What if a student has accommodations, but is not using them. Should I contact OARS?
The decision to utilize accommodations is completely up to the student. It is not the responsibility of the instructor, or OARS, to remind students to use their accommodations.
4. If a student has extended time on tests and wants to take the exam in the classroom, what are my responsibilities to that student?
IF you can proctor the exam for the student’s extended time that is great! However, if you are unable to do so, the student must complete the online testing accommodation request at least 3 days prior to the exam in order to take the test in Smith Library with OARS.
5. I have a student who missed a scheduled exam and needs to make it up. Can the student take the exam in Smith Library with OARS?
The only students who can take tests with OARS are students with approved and “active” accommodations.
6. If a student takes an exam, using their test accommodations, how do they ask questions during the exam?
Instructors must notify the OARS testing coordinator, how they can be reached for questions during the exam (i.e. email, text, phone call).
7. If a student has books in an alternate format for an accommodation, what are my responsibilities to the student?
Nothing is needed for textbooks available for purchase. The students must make this request through OARS. If you require students to read supplemental material that is not in the required textbook, posting that material on Blackboard would satisfy this accommodation.
8. If a student has extended time on tests, does this apply to quizzes as well?
Yes. However, quizzes, particularly “pop quizzes” are tricky to manage and satisfy the student’s accommodation. Please contact OARS and we can assist you in creating a plan of action.
9. If a student has the accommodation for “a reader or reading software for exams,” what is my responsibility to the student?
That depends on whether or not the student wants to take the exam in the classroom or in Smith Library with OARS. If the student wants to take the test in the classroom, this would have to be cleared by you, taking into consideration:
If you are willing to proctor the exam, with the extended time and to read the exam aloud to the student, great! Keep in mind you cannot read the test aloud to the student in the presence of the rest of the class. This compromises the student’s confidential information and at the very least would be very embarrassing for the student. If you cannot/will not proctor the exam taking into consideration all of the student’s testing accommodations, then the student needs to follow the procedure for taking the test in Smith Library with OARS.