The following tools and documents help guide the direction and action of the Student Senate.
Bill Submission Website: http://linus.highpoint.edu/~sga/
Constitution – Current version of the HPU SGA Constitution.
Bylaws – Updated March 7, 2019. Current version of the HPU SGA Bylaws.
After Action Reports (Bills) – After Action Reports (AAR) must be submitted 2 weeks following the date of the event.
After Action Reports (Budgets) – Please fill out this After Action Report form for each budget item. (i.e. If your organization received an SGA budget for 4 different items, please fill out an after action report for each of these 4 items once each of the events are complete.)
Budget Proposals. All budget request proposals for consideration by the budget/appropriations committee must follow this format. All budgets must also be signed by the appropriate persons as stated above in order to be accepted. Budget submissions are accepted in November and April. The treasurer will provide communication concerning all budget requests.
Sample Budget – Use this to help you plan out the budget for your event or program.
Deposit Form for Fundraisers & Sales – Deposit form to be turned in with all deposits of monies earned through events, activities, fundraisers, and sales.
Gift Request Form – Any organization desiring to give tangible personal property or monetary gifts should submit a gift request through the form. The gift request will be reviewed by the Vice President of Financial Affairs. If the Office of Financial Affairs approves the use of the funds for the requested gifts, the Office of Communications will review the requested gift type, proposed branding and selected vendor. In order to make the greatest impact and best use of University funds, the Office of Communications may deem an item in the current gifting inventory to be more suitable than ordering a new gift. If the Office of Communications has an item that is accepted by the department, the department will be charged a per piece price through monthly allocations prepared by the Business Office.
Requisition Form – Requisition forms must be completed to process payment to any vendor for services, reimbursements, donations, etc. Paper copies of requisition forms can be found in the Office of Student Life, 3rd Floor Slane or the Business Office, Roberts Hall or can be completed using the fillable form found here.
Student Contribution Calculator – Student contributions are an expectation for any bill that includes travel related expenses. The student contribution should be reflective of the total cost of the trip. This calculator will help your organization better understand an appropriate student contribution. The calculator will download as an Excel spreadsheet for your use. Questions? Contact firstname.lastname@example.org.
Election Guidelines – Revised Fall 2016. Outlines the operational guidelines, rules and regulations on SGA Executive Council and Class Officer petitioning, campaigning, and voting processes. All interested parties should read and agree to this information prior to obtaining a petition for office.
Campaign Violation Report Form – To report negative campaign materials that violate the Election Guidelines as put forward in the Bylaws.
Charter Guidelines. All new student organizations must be reviewed and chartered by the Student Life Committee. Chartered student organizations wishing to make changes to the constitution must present those changes to the Student Life Committee to be reviewed and approved.
Charter Review Protocol. Organizations are brought forth for charter review if they do not meet the minimum required number of meetings, five (5), in a single semester, or for violating the membership bylaws as outlined by the Student Government Association.
Organizations are required to submit the Off Campus Social Event Form for any event hosted off campus.
Trademarks & Licensing – Any vendor producing items bearing the High Point University brand must be licensed. This includes, but is not limited to promotional products, signage, banners and uniforms. Click here to see a list of the licensed vendors.
Transportation / Travel
Per the SGA Bylaws and HPU Guidelines, HPU Transportation must be used to secure all transportation needs in all instances when HPU funds are being expended (including but not limited to: airport shuttle, social events, academic conference, competition, etc.) Click here for the transportation request form.
In an instance where a faculty/staff member wishes to drive a group using a rental vehicle, please read carefully the rental vehicle information.
Travel Checklist – Make sure you have everything covered when getting ready to travel with your student organization.