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Conduct Courts & Appeal Process
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Conduct Courts & Appeal Process

After the initial meeting with a Student Conduct Hearing Officer in the Office of Student Life a student has the right to appeal the decision and sanctions to through the High Point University Court Process.  There are several different types of court options for students depending on the allegations:

 

Conduct Court

Sanctions Only Hearing Board

Honor Court

Sanction Review Committee

Priority Hearing Boards (only Title IX complaints)  

Appeal to Executive Committee

 


 

Conduct Court

A Conduct Court is convened for the purpose of adjudicating alleged violations of the Code of Conduct, Social Regulations, Civility Regulations or University Policies and is comprised of:

  • SGA Judicial Vice President, or an appropriate designee, serving as the hearing chair
  • 2 Student Justices
  • 1 Faculty/Staff Justice

Each Justice has a voice and vote in the decision making process with the exception of the hearing chair who will only vote in the case of a tie. The Attorney General, or an appropriate designee, will serve as the hearing officer.

At the beginning of the hearing both the Hearing Officer and Alleged Student begin with an opening statement.  This is a brief overview of the matter at hand and explains why the Conduct Court is gathered.

After the opening statements, the Hearing Officer and Alleged Student present their full cases.  At this time the Hearing Officer will present any incident reports, security reports, pictures, etc that were submitted to the University initially.  The Hearing Officer will also present information in reference to the policies in question as well as any witnesses that may help establish facts from the incident.  Typically the Hearing Officer is responsible for calling any Office of Student Life/Security members that wrote the reports or were present at the time.  The Alleged Student will present their interpretation of the event as well as why they believe they are not responsible for the the charges and sanctions that were initially presented to them by the Student Conduct Officer. The Alleged Student may also present any evidence he or she may have or call any witnesses that may assist in their case. Witnesses must provide information relevant to the incident, they may not be character witnesses.  For both presentations and any witnesses the justices may ask any questions for clarification or more information.

Once both presentations have concluded and questions have been asked the Hearing Officer and Alleged Student will present closing statements.  These closing statements are expected to be a “wrap up” of what was presented today and any final thoughts on the matter.

After closing statements Hearing Officer, Alleged Student and all witnesses are dismissed from the hearing room and the justices will move into deliberations.  During deliberation, the justices may call on the Student Conduct representative or designee for clarifying questions.

Following deliberation, all parties return to the hearing room for the outcome:

In the case of a responsible outcome, all charges and sanctions shall be read to the Alleged Student.

In the case of a not responsible outcome, the Alleged Student is free to leave with no charges or sanctions.

 

Sanctions Only Hearing Board

Sanctions Only Hearing Board is convened for the purpose of deciding the appropriate sanctions for a violation of the Code of Conduct, Social Regulations, Civility Regulations or University Policies which a student has accepted responsibility for and is comprised of:

  • SGA Judicial Vice President, or an appropriate designee, serving as the hearing chair
  • 1 Faculty Justice
  • 1 Staff Justice

Each Justice has a voice and vote in the decision making process with the exception of the hearing chair who will only vote in the case of a tie. The Attorney General, or an appropriate designee, will serve as the hearing officer.

At the beginning of the hearing both the Hearing Officer and Alleged Student begin with an opening statement.  The purpose of a Sanctions Only Hearing is not to discuss the event which occured because the Alleged student has already taken responsibility for the violation but rather a discussion of the sanctions imposed for the violation.

After the opening statements, the Hearing Officer and Alleged Student present their cases.  At this time the Hearing Officer will present any incident reports, security reports, pictures, etc that were submitted to the University initially. The Alleged Student will present their interpretation of the event as well as why they believe the sanctions do not fit the violation.

Once both presentations have concluded and questions have been asked the Hearing Officer and Alleged Student will present closing statements.  These closing statements are expected to be a “wrap up” of what was presented today and any final thoughts on the matter.

After closing statements Hearing Officer, Alleged Student and all witnesses are dismissed from the hearing room and the justices will move into deliberations.  During deliberation, the justices may call on the Student Conduct representative or designee for clarifying questions.

Following deliberation, all parties return to the hearing room for the outcome:

As the outcome, all sanctions shall be read to the Alleged Student.

Honor Court

An Honor Court is convened for the purpose of adjudicating alleged violations of the  Honor Code and is comprised of:

  • SGA Judicial Vice President, or an appropriate designee, serving as the hearing chair
  • 2 Student Justices
  • 2 Faculty/Staff Justice

Each Justice has a voice and vote in the decision making process with the exception of the hearing chair who will only vote in the case of a tie. The Attorney General, or an appropriate designee, will serve as the hearing officer.

At the beginning of the hearing both the Hearing Officer and Alleged Student begin with an opening statement.  This is a brief overview of the matter at hand and explains why the Conduct Court is gathered.

After the opening statements, the Hearing Officer and Alleged Student present their full cases.  At this time the Hearing Officer will present any documents, statements, etc that were submitted to the University initially.  The Hearing Officer will also present information in reference to the policies in question as well as any witnesses that may help establish facts from the incident.  Typically the Hearing Officer is responsible for calling the faculty member with whom the violations occurred.  The Alleged Student will present their interpretation of the event as well as why they believe they are not responsible for the the charges and sanctions that were initially presented to them by the Student Conduct Officer and/or Faculty member. The Alleged Student may also present any evidence he or she may have or call any witnesses that may assist in their case. Witnesses must provide information relevant to the incident, they may not be character witnesses.  For both presentations and any witnesses the justices may ask any questions for clarification or more information.

Once both presentations have concluded and questions have been asked the Hearing Officer and Alleged Student will present closing statements.  These closing statements are expected to be a “wrap up” of what was presented today and any final thoughts on the matter.

After closing statements Hearing Officer, Alleged Student and all witnesses are dismissed from the hearing room and the justices will move into deliberations.  During deliberation, the justices may call on the Student Conduct representative or designee for clarifying questions.

Following deliberation, all parties return to the hearing room for the outcome:

In the case of a responsible outcome, all charges and sanctions shall be read to the Alleged Student.

In the case of a not responsible outcome, the Alleged Student is free to leave with no charges or sanctions.

 

Sanction Review Committee

A Sanction Review Committee is convened for the purpose  of considering the early dismissal of a sanction of “discipline probation” or “suspension”  after a student has successfully completed at least one semester of probation or suspension and is comprised of:

  • SGA Judicial Vice President, or an appropriate designee, serving as the hearing chair
  • 2 Faculty/Staff Justices

Each Justice has a voice and vote in the decision making process with the exception of the hearing chair who will only vote in the case of a tie. The Attorney General, or an appropriate designee, will serve as the hearing officer.

At the beginning of the hearing both the Hearing Officer and Alleged Student begin with an opening statement.  The purpose of a Sanctions Review Committee is not to discuss the event which occurred because the Alleged student has already taken responsibility for the violation but rather a discussion of early dismissal  from  ”discipline probation” or “suspension”.

After the opening statements, the Hearing Officer and Alleged Student present their cases.  At this time the Hearing Officer will present a short overview of the sanctions imposed on the alleged student The Alleged Student will present their interpretation of the reasoning to be let of early from  ”discipline probation” or “suspension”.

Once both presentations have concluded and questions have been asked the Hearing Officer and Alleged Student will present closing statements.  These closing statements are expected to be a “wrap up” of what was presented today and any final thoughts on the matter.

After closing statements Hearing Officer, Alleged Student and all witnesses are dismissed from the hearing room and the justices will move into deliberations.  During deliberation, the justices may call on the Student Conduct representative or designee for clarifying questions.

Following deliberation, all parties return to the hearing room for the outcome:

Either the Alleged student will be released from  ”discipline probation” or “suspension” or kept on  ”discipline probation” or “suspension” for the remainder of the sanctioned time.

 

Priority Hearing Board

A Priority Hearing Board is convened for the purpose of adjudicating Title IX complaints and is comprised of:

  • 2 Senior Student justices, the more senior of which will serve as the hearing chair
  • 1 Security Supervisor
  • 2 Faculty/Staff Justices

Each Justice has a voice and vote in the decision making process. The investigating officer will serve as the hearing officer.

 

Appeal to Executive Committee

To appeal a decision of the Conduct, Sanctions Only, Honor Court or Priority Board Hearing, a student must submit a written letter of appeal to the chair of the Executive Committee, Vice President for Community Relations, Dr. Don Scarborough within five (5) days of the issuance of the Court decision. The appeal letter must include the following information: 1) a summary of the incident in question, 2) an indication of the grounds for appeal and 3) narrative that supports the request for appeal.

In order to appeal a decision of the Conduct Court, the appeal must meet at least one of the following criteria:

1. A clearly erroneous finding of fact; and/or
2. Significant procedural irregularities which denied the student a fair hearing; and/or
3. Substantial new or relevant evidence which was not available at the time of the previous hearing; and/or
4. The sanctions issued do not fit the offense as stated in the Student Guide to Campus Life

The Committee has the authority to review the extenuating circumstances before making a decision on a case.

The Executive Committee of the University serves as the University’s committee of final appeal.

 

CONTACT THE OFFICE OF STUDENT LIFE

Our office is located on the third floor of the Slane Student Center. We are open daily from 8:30am – 5:00pm.

(336) 841-9231
(336) 841-4513 (fax)
(336) 841-9111 (emergency)
E-mail: studentlife@highpoint.edu

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