At this point, your student has already met with their study abroad advisor and academic advisor about studying abroad. The advisors have assisted your student in deciding what courses would benefit them while they were abroad. While your student’s advisors will be available to answer questions and offer assistance for the rest of the semester, your student should assume the primary responsibility of staying on top of things.
Your student is expected to complete all required forms in a timely manner, obtain course equivalency approvals, secure the requisite travel documents, make travel plans, and do the necessary preparations for life overseas, such as studying what they can about the host country, learning about their upcoming academic program, meeting with returned students, setting up a communication plan with family and friends, and attending to financial matters.
We know that’s a long list, and we’re here to support (and remind) your student every step of the way. Life abroad will be challenging at times, and this process is designed to prepare the student to navigate those challenges.
Upon acceptance to their host university, your student will receive a packet of information in the mail, be given access to a program website, or get important documents by e-mail. These materials could include an official letter of acceptance, housing information, pre-registration form, visa application information, arrival instructions, the onsite orientation program, and information about the university. We instruct our participants to go through these documents carefully, follow instructions, and share the information with family and significant others.
Frequently, the acceptance materials will include time-sensitive materials that have to be returned to the host university or program organizer (i.e., university forms, instructions about remitting a deposit or the housing fee).
We also encourage students to keep you informed about their study abroad program or to refer you to the appropriate websites and resources for additional information. The federal law known as the Family Education Reform and Privacy Act (FERPA) prevents us from releasing information that concerns students even to immediate family members. If you have questions, your first point of contact should be your student who will most likely have the information already. But don’t hesitate to reach out to us with any concerns or questions you might have!