{"id":25,"date":"2024-07-12T14:02:32","date_gmt":"2024-07-12T14:02:32","guid":{"rendered":"https:\/\/www.highpoint.edu\/event-planning\/?page_id=25"},"modified":"2025-04-08T20:54:41","modified_gmt":"2025-04-08T20:54:41","slug":"venue-reservations","status":"publish","type":"page","link":"https:\/\/www.highpoint.edu\/event-planning\/venue-reservations\/","title":{"rendered":"Venue Reservations"},"content":{"rendered":"<p>Facility Reservation Requests for meetings and events must be submitted at least 7 business days prior to the event start date. Your space request is not finalized until you receive a confirmation email with a Request ID number and a room assignment. HPU reserves the right to make any changes in the assignment of spaces to best accommodate all activities held within the University.<\/p>\n<p>If you have a complicated set-up request that spans across campus or multiple days for your event, please schedule a meeting with the Office of University Events to discuss and review your set-up needs. Please contact the university scheduler at <a href=\"mailto:eventrequests@highpoint.edu\">eventrequests@highpoint.edu<\/a> , or 336-841-9684 with any questions.<\/p>\n<h2>Venue Reservations<\/h2>\n<p>There are many wonderful venues on the High Point University&#8217;s campus to host events, large and small. Choosing a venue is generally one of the first steps in event planning, but before you place a venue reservation request, please review the <a href=\"https:\/\/www.highpoint.edu\/concierge\/event-planning\/policies-and-procedures\/\">Policies and Procedures<\/a>, <a href=\"https:\/\/www.highpoint.edu\/concierge\/event-planning\/getting-started\/\">Planning Guide<\/a>\u00a0and\u00a0<a href=\"https:\/\/www.highpoint.edu\/concierge\/25live-guide\/\">High Point University Event Organizer Requirements<\/a>\u00a0policy to be sure you understand your responsibilities as an event organizer.<\/p>\n<p><strong>The information on this page is for faculty and staff looking to reserve venues for non-academic events in accordance with university policies.<\/strong> Registered student groups interested in reserving space should contact the <a class=\"external-link\" href=\"https:\/\/www.highpoint.edu\/studentactivities\/\">Office of Student Engagement<\/a>.<\/p>\n<h2>Venue Reservation Process<\/h2>\n<h3>Start with <a class=\"external-link\" href=\"https:\/\/25live.collegenet.com\/pro\/highpoint#!\/home\/dash\" rel=\"nofollow\">25Live<\/a><\/h3>\n<p>The main venue reservation tool used by High Point University is <a class=\"external-link\" href=\"https:\/\/25live.collegenet.com\/pro\/highpoint#!\/home\/dash\" rel=\"nofollow\">25Live<\/a>, which is managed by the University Scheduler in the Office of University Events. Many different types of spaces are available to reserve through 25Live such as classrooms, conference rooms, auditoria and outdoor spaces. Detailed information about the space like capacity, special features and photos, can be found in 25Live. See the 25Live resources below for more information and instructions on how to use 25Live.<\/p>\n<h2>Venue considerations<\/h2>\n<p>Determine which venues suit the needs of your event and whether or not they are available on the dates that you desire. When looking for a venue, you will want to consider the size, location, availability, accessibility, technical setup and any additional venue cost that may apply.<\/p>\n<h3>Submission and approval process<\/h3>\n<p>To expedite the approval process, please review appropriate university policies and answer all questions on the form as thoroughly as possible. Be sure to designate if your event includes any attendees from the external community (non-HPU guests) and catering needs.<\/p>\n<h2>25Live Resources<\/h2>\n<p class=\"p1\"><span class=\"s1\"><a href=\"https:\/\/www.highpoint.edu\/concierge\/files\/25Live-Instructions.pdf\"  target=\"_blank\" class=\"hpu-btn hpu-orange\">Instructions<\/a>\u00a0 \u00a0 <a href=\"https:\/\/www.highpoint.edu\/concierge\/files\/25-Live-Abbreviations-2021-General-Copy.pdf\"  target=\"_blank\" class=\"hpu-btn hpu-orange\">Locations and Abbreviations<\/a><\/span><\/p>\n<p class=\"p1\">\n","protected":false},"excerpt":{"rendered":"<p>Facility Reservation Requests for meetings and events must be submitted at least 7 business days prior to the event start date. Your space request is not finalized until you receive&#8230;<\/p>\n","protected":false},"author":8690,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_hpuaeo_plugin_post_data":"","_hpuaeo_plugin_meta_tags":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-25","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Venue Reservations - Event Planning<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.highpoint.edu\/event-planning\/venue-reservations\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Venue Reservations\" \/>\n<meta property=\"og:description\" content=\"Facility Reservation Requests for meetings and events must be submitted at least 7 business days prior to the event start date. 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