Application Process

The following guide has been created to help you understand the application, selection, and nomination process. Please contact the Office of Global Education should you have questions.

Advising

Before you can access the study abroad application, you’ll need to have an advising appointment.

  • For students applying for a semester abroad, you’ll meet with a study abroad advisor to discuss program selection, requirements, academic advising, fees, and the application process. It is recommended that you schedule your first advising appointment at least a year in advance of your program, although we will hold advising appointments up through the application deadline.
  • For students applying for a Global Experience or Maymester program, you’ll need to attend the program’s interest meeting for information regarding the program, the academic course, the fees, and the application process. Students who cannot attend the interest meeting during the scheduled times will need to meet with the program leader for the program(s) of interest to obtain the needed information and application materials.
  • For students applying to a summer program not under the HPU Global Experience Program, you’ll need to meet with a study abroad advisor to discuss your program and how to receive academic credit for your program abroad.
  • Application Deadlines

Generally speaking, there are four application deadlines for the four general program terms. Please confirm the application deadline for the program to which you are applying by reviewing the information in the Terms section on the specific program brochure in ViaTRM.

Application deadlines are scheduled as follows:

Program TermApplication OpensApplication Deadline
Global Experience Faculty-Led Study Programs October 1November 15
Maymester Faculty-Led Study ProgramsOctober 1November 15
Summer (non-faculty-led) Study AbroadLate January/Early FebruaryMarch 15
Fall Semester Study AbroadLate January/Early FebruaryMarch 15
Spring Semester Study AbroadLate January/Early FebruaryMay 15

Application Materials

The materials required for your application for study abroad are located on each program brochure in the Study Abroad Portal, Via TRM.

Once you’ve narrowed down your options and have found your preferred to which you want to apply, access the application by clicking the pink Apply Now button on the program’s brochure. Note: if, under the Terms section, there is no pink Apply Now button, that means the program does not have an open application.

You will be permitted to list one or more programs as an alternate for situations where you may not be accepted or nominated to your preferred program, instructions for which are on the application.

A completed application includes the following:

Personal and Academic Information 

You also will be asked for your personal information, emergency contacts & their information, as well as your academic background. Many details will sync directly with your HPU student record, so be sure to review closely all information and request updates where needed by contacting the Office of the University Registrar or the Office of Global Education.

Statements of Purpose

Personal statements are required for all study abroad applications and must be tailored to the specific program. Most applications will ask for statements similar to the following example statements, although some applications may require statements addressing different topics:

For Global Experience and Maymester Programs: For each personal statement below, compose an essay of approximately 300 words addressing in detail the given prompt. The content and quality of the essays (content, form, and grammar) are factors in evaluating your application.

  1. Academic Insights: What specific aspects of your host culture(s) do you plan to investigate? How will this study abroad program enrich your HPU degree? How does the content of the program relate to your present and future academic and career goals?
  2. Personal Growth & Perseverance: Talk about a time when something went wrong in your classes or life outside of classes. Describe how you responded to this situation. What did you learn about yourself from your response to that situation? Related, what personal challenges do you anticipate while abroad? How will you cope or adjust to these?
  3. Unique Qualifications for Study Abroad Program: What are the factors that make you stand out as an exceptional applicant for this particular study abroad program? You may include related coursework completed prior to the program, study of the host country’s language, or other academic achievements, awards, and recognitions.

For Semester and Summer Study Abroad: For each personal statement, compose an essay of at least 500 words that addresses the given prompt. The quality of the essay (content, specificity, form, and grammar) is a factor in evaluating your application.

  1. Academic Development: How will this experience enrich your degree program? What are some ways that you plan to use your experience to enhance the learning environment of your home campus when you return (e.g., providing international perspectives in classroom discussions)?
  2. Career Development: How does the content of the program you are applying for relate to your present and future career goals?
  3. Cultural Development: Name one aspect of the host culture which you plan to investigate. How do you plan to accomplish this? Name one cultural difference you anticipate and a strategy you will use to adapt.
  4. Personal Development: What specific personal challenges do you anticipate while abroad? How will you cope or adjust to these?

Course Equivalency Approval Forms

Required for semester and summer program applications, this form is used to obtain equivalency approvals to know how specific courses taken abroad can be used at High Point University. Students are advised to seek equivalency approvals for their top-choice classes in which they’d like to enroll, as well as at least an equal amount of alternate courses. Please list courses for only one school on a form. The number of the equivalency record does not matter, in other words, having a course in line one does not show it is more important than one in line 9 or 10. This is not your enrollment, but a repository of courses pre-approved to satisfy HPU requirements from which you later can use as you register for courses.

Students must submit course equivalency approvals for an alternate school if it is listed on their application.

Academic References

Academic references must be from HPU professors who have taught you in class. They will not be required to write a personal letter, although they may choose to do so. Instead, there will be an electronic request form into which they will compose their comments and submit online. We recommend that you provide at least two weeks for references to be completed and submitted prior to the application deadline.

  • HPU semester applications require two academic references.
  • Global Experience program applications require one academic reference, written by someone other than the course’s professor.

Judicial Clearance 

Students must be in good judicial standing in order to study abroad. As such, all applications for study abroad require a judicial background check. This will not be a physical form, instead there will be an electronic request form which will be submitted to the Director of Global Education. Specific instructions and details are included on the application.

Financial Aid Clearance Form

Required for all semester applications whether or not the applicant receives financial aid (e.g., grants, loans, and scholarships, including awards under the HPU Presidential Scholarship Program). Students who receive any type of aid are required to have their form completed by a Financial Planning Counselor from the Office of Financial Planning.

Application Fee

All applications for study abroad require payment of a non-refundable application fee in the following amount:

  • Semester study abroad: $500
  • Global Experience & “Maymester” study abroad: $200
  • Independent summer study abroad: $250

This fee is not a deposit and will not be applied to the costs of tuition and fees, relevant room and/or board, or travel expenses. Note: This fee will be refunded should your application not be accepted by HPU (for Global Experience programs) or not nominated by HPU to their host university (for semester study abroad).

Supplemental Materials for Summer and Unaffiliated Programs

Additional materials also are required for students applying directly to non-HPU summer programs and unaffiliated semester study abroad. Please contact your study abroad advisor for more information, as policies and procedures may be different from HPU semester and HPU Global Experience Programs.

Nomination and Selection Process

All qualified applications will be reviewed by the Office of Global Education using a rubric that will evaluate a student based on several classifications. In a situation where a program receives more applications than the host university or study program can accommodate, applications with the highest scores will be considered first.

Global Experience or “Maymester” Program Applications

For students applying for a Global Experience or “Maymester” program, the rubric is based on three main areas, including:

  1. Academic Preparedness. At the core of studying abroad is a student’s academic development, and as such, applicants will be evaluated on their academic performance at HPU and their preparedness for this experiential learning opportunity. Students can earn a maximum of 65 points for this section.
    1. Cumulative GPA: This is an important factor in an application’s total score, with the cumulative GPA multiplied by 5.
    2. Personal Statements: Essays are blindly graded by an unbiased evaluator, and each is given an overall score. The content and quality of the essay (content, specificity, form, and grammar) are factors in evaluating the application. Three essays are required with a maximum weight of 15 points each.
  2. Accessibility. In an effort to make programs accessible to all interested students, applications will be evaluated on class standing and previous study abroad experiences, with the intention that students further in their degree plan and/or who have not had a previous opportunity to study abroad may have the opportunity to participate. Students can earn a maximum of 15 points for this section.
    1. Class Standing: Students at the senior level are provided maximum points in this category, 10, followed by those at the junior, sophomore, and freshmen levels earning 6, 4, and 2 points, respectively.
    2. Previous Study Abroad Experience: To afford the largest number of students the opportunity to study abroad, those with no collegiate study abroad participation will receive maximum points in this category, 5, to boost their application, while those with one or more previous study abroad experiences will receive no additional points.
  3. HPU Citizenship. High Point University is the Premiere Life Skills Institution and holds students to a high standard, one of values-based living. As study abroad students will be a reflection of High Point University to their host communities abroad, students should show a demonstration of appropriate modeling of HPU’s values both in and out of the classroom. Students can earn a maximum of 20 points for this section.
    1. Academic Reference: Students can receive up to 15 points for a strong academic reference. References are measured through a Likert-scale assessing aptitude and work ethic, with an option for additional comments related to students’ modeling of HPU values.
    2. Modeling of HPU’s Values: Students who have shown adherence to HPU’s values will receive an extra 5 points, reflected by the history of their judicial record and decorum exhibited while enrolled at High Point University.

In addition to the rubric above, completion of course pre-requisites are also criteria used in the selection process.

Semester or Summer Study Abroad Applications

For students applying for a semester or summer study abroad program, the rubric is based on 4 areas, including:

  1. Academic Preparedness. At the core of studying abroad is a student’s academic development, and as such, applicants will be evaluated on their academic performance at HPU and their preparedness for this experiential learning opportunity. Students can earn a maximum of 80 points for this section.
    1. Cumulative GPA: This is the largest factor in an application’s total score, with the cumulative GPA multiplied by 10.
    2. Personal Statements: Essays are blindly graded by an unbiased evaluator and each is given an overall score based on a 10-point scale. The quality of the essay (content, specificity, form, and grammar) is a factor in evaluating your application.
  2. Accessibility. In an effort to make programs accessible to all interested students, applications will be evaluated on class standing and previous study abroad experiences, with the intention that students further in their degree plan and/or who have not had a previous opportunity to study abroad may have the opportunity to participate. Students can earn a maximum of 15 points for this section.
    1. Class Standing: Students at the senior level are provided maximum points in this category, 10, followed by those at the junior, sophomore, and freshmen levels earning 6, 4, and 2 points, respectively.
    2. Previous Study Abroad Experience: To afford the largest number of students the opportunity to study abroad, those with no collegiate study abroad participation will receive maximum points in this category, 5, to boost their application, while those with one or more previous study abroad experiences will receive no additional points.
  3. HPU Citizenship. High Point University is the Premiere Life Skills Institution and holds students to a high standard, one of values-based living. As study abroad students will be a reflection of High Point University to their host communities abroad, students should show a demonstration of appropriate modeling of HPU’s values both in and out of the classroom. Students can earn a maximum of 35 points for this section.
    1. Academic Reference: Students can receive up to 15 points for a strong academic reference. References are measured through a Likert-scale assessing aptitude and work ethic, with an option for additional comments related to students’ modeling of HPU values.
    2. Modeling of HPU’s Values: Students who have shown adherence to HPU’s values will receive an extra 5 points, reflected by the history of their judicial record and decorum exhibited while enrolled at High Point University.

Qualified students not selected for their top choice program will be given the opportunity to have their application evaluated for their second and/or third choice program, or to withdraw their application and have their application fee refunded.

Students applying for semester programs are nominated by High Point University. The acceptance will come from the host university. While a nomination to a study abroad program is not an acceptance, it is a step in the right direction. Once nominated, students will complete paperwork specific to their host university, who will evaluate their application and provide an official acceptance letter should their application be approved. Please note: it is possible an official acceptance letter may not be issued before the pre-departure orientation.

Students applying for a Global Experience program will receive their acceptance from the Office of Global Education and will be enrolled automatically in the requisite academic course.