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Monitoring Academic Progress

Progress and success towards graduation should be continually monitored by both advisor and advisee. An up-to-date Advising Portfolio maintained by the student should be brought to advising sessions.

 

Advisor Access

It is clear, from numerous research studies, that effective academic advising can have a significant and positive impact on the success of students in the University. Academic advising presents an opportunity for a one-on-one relationship between student and faculty member that is separate from the classroom relationship.  Particularly in a small university, students should feel confident that they have ready access to faculty to discuss their academic and career plans.  Students should also have confidence in the knowledge and expertise of their advisors in providing accurate guidance in the design of an academic program and selection of specific courses.  Faculty advisors also play a key role in monitoring academic progress and encouraging good academic performance.

 

Advisors are especially important during the student’s first year at the university when each student is developing a sense of commitment to the University and assessing the level of commitment that is reciprocated.

 

Monitoring Techniques and Student Conferences

 

Retention studies have indicated that an important factor in academic success is early intervention when a student encounters difficulties in classroom performance.  The most critical period is the first semester of the freshman year when many students make decisions about their level of commitment to an institution and academics.

 

EARLY ALERT: Each semester faculty are requested to provide early intervention information on students in their courses. Early Alert is conducted the 4th week of the semester and attendance and any grade information that might suggest a student to be at risk is to be reported. Advisors and students are requested to follow up with a conference and course planning to improve performance and attendance.

 

MID-TERM GRADES: The mid-term Grade Report is another early intervention indicator of student progress and success. It is sent to students on their MyStuff just after completion of the first half of the fall and spring semesters. Advisors receive an e-mail report from the Office of Academic Development of grade deficiencies (C-, D’s and F’s) which should be discussed with the student immediately upon receipt of mid-term grades. Previous experience indicates that students with poor grades at mid-term will very likely end up with similar grades at the end of the semester unless some form of active intervention helps to get them back on track. At this point the advisor needs to discuss with the advisee the options of obtaining academic support [tutoring] or dropping the course.

 

CLASS ATTENDANCE PROBATION: Advisors also need to give attention to attendance reports [Class Probation notices]. Poor attendance often indicates a lack of commitment and usually translates into poor grade performance. Early intervention conferences are recommended as soon as attendance problems emerge. Similar conferences need to be scheduled for Involuntary Withdrawal [exceeding permitted] absences from a course as well.

 

FINAL GRADES: Advisors will receive grade reports for their advisees after the end of each semester on their MyStuff account.  This provides another opportunity to review students’ academic performance and to set up additional conferences as appropriate.  These conferences should be used to discuss repeating courses in which the student has received a D or F grade, thus requiring a need to change their registration schedule.

 

Repeating Courses

Students who receive grades of “D” or “F” generally should be advised to repeat the course(s) as soon as possible to improve their cumulative Grade Point Average {GPA]. When a course is repeated, the initial grade remains on the transcript; however, the higher of the two grades is used in calculating the students’ grade point average (GPA). Thus, repeating a course is one of the fastest and easiest methods a student has to improve their academic standing. Student athletes also need to make sure in repeat situations they have at least 12 semester hours in new courses. Students receiving financial aid also need to check with their Student Financial Planning counselor as to what effect, if any, dropping a course will have on their financial aid package.

 

Appointment of Advisors

An Academic Advisor is appointed for each student by the Office of Academic Development at the time of first enrollment.  Generally, entering freshmen will be assigned to advisors within the area of their intended major. Undecided students will be assigned to advisors independent of any particular academic plan.  Either the student or the advisor can request a change of advisor at any time by means of a Change of Advisor form.  No specific reason need be given for this change.  This form can be completed in the Office of Academic Development. .

 

Changing Major and Advisor

Student’s desiring to change majors need also change advisors. To do this, the student needs to go to the Office of Academic Development and inform them of their desire to change. A new advisor will be assigned and both the new and current advisors will be informed.

 

OTHER STUDENT INFORMATION

 

ADMINISTRATIVE OFFICE HOURS:

8:30 am – 5:00 pm Monday – Friday

 

CATALOG (UNDERGRADUATE BULLETIN): 

Students are under the requirements of the catalog of the year they entered or the year they will graduate, at the option of the student.  A student who is not enrolled at the university for more than a year will be under the catalog of the year of re-entrance.

 

CLASS ATTENDANCE POLICY

The University’s Attendance Policy as approved by the faculty, January 8, 1990, is located in the Undergraduate Bulletin, Academic Program’s section. (Also available to faculty in the Faculty Handbook)

 

ABSENCE POLICY

High Point University does NOT excuse any student due to being absent. An “Absence Notification” is sent by the Office of Academic Development to instructors simply as notification. It does NOT excuse the student from class for being absent. It is the instructor’s responsibility and decision as to how to use and apply this information. It is the student’s responsibility to follow-up with their instructors for missed assignments and classes.

 

DROP/ADD: 

To be valid, courses dropped or added must be initialed by the instructor teaching each course on the Drop/Add Form and signed by the advisor.  The form then must be submitted to the Registrar’s Office by the student. The student should retain their copy and the faculty advisor should put their copy in the student’s advising folder.

 

GRADE OF INCOMPLETE: 

A grade of “I” may be given when the instructor feels that the student should be allowed an extension to complete the course, due to illness or some other justifiable reason.  If an “I” is given, an Incomplete Grade Contract must be completed by the instructor indicating the reason for the Incomplete, the work to be completed, and a completion date.  Instructors are encouraged to establish early completion dates so as to prevent longer range complications.

 

POLICY FOR WITHDRAWALS FROM CLASSES AND FROM THE UNIVERSITY

The University’s policy on Voluntary Withdrawal, Selective Withdrawal, and Withdrawal from the University can be located in the Undergraduate Bulletin, Academic Program’s section.

 

DESIRED ATTRIBUTES OF HIGH POINT UNIVERSITY GRADUATES

This set of clearly defined goals and objectives for the University’s educational programs, educational support services and campus life, and administrative operations is printed in A Guide to Campus Life: The Student Handbook of High Point University.

GRADING SYSTEM

 

For purpose of calculating averages, honors and academic standing, the following grade points are assigned to the letter grade. Grade ;points are assigned only to course grades attained at High Point University.  [Note: Students should be advised that faculty may elect not to use the plus/minus grading system in their course(s).]

“A”   = 4.0 quality points per semester hour

“A -” = 3.7 quality points per semester hour

“B+” = 3.3 quality points per semester hour

“B”   = 3.0 quality points per semester hour

“B -” = 2.7 quality points per semester hour

“C+” = 2.3 quality points per semester hour

“C”   = 2.0 quality points per semester hour

“C -” = 1.7 quality points per semester hour

“D+” = 1.3 quality points per semester hour

“D”   = 1.0 quality point per semester hour

“D -” = 0.7 quality point per semester hour

“F”    = 0.0 quality point per semester hour

Graduation Standard:  A student must have a 2.0 cumulative grade point average (GPA) to graduate from High Point University.

 

Academic Good Standing:  A student will be considered in academic good standing if the cumulative GPA is 2.0 or higher.

 

Academic Probation:  Academic probation indicates that the student’s academic performance puts him at risk of becoming academically ineligible and unable to return to the institution.  If a student is not currently on probation, he or she will have two consecutive semesters [summer excluded] to return to academic good standing [2.00 or higher]. Academic probation is determined by a graduated cumulative GPA standard based on the student’s classification:

0 – 28 credits [freshmen] = 1.70 to 1.99 GPA

29 – 59 credits [sophomore] = 1.80 – 1.99 GPA

60 – 95 credits [junior] = 1.90 – 1.99 GPA

 

Academically Ineligible: Academic eligibility is determined by a graduated standard based on student classification. Any time a student’s GPA falls below the standard, the student is ineligible to return but may appeal for one semester re-admission by submitting an Appeal Letter to the Office of Academic Development.

0 – 28 credits [freshmen] = less than 1.70 GPA

29 – 59 credits [sophomore] = less than 1.80 GPA

60 – 95 credits [junior] = less than 1.90 GPA

96 or more credits [senior] = less than a 2.00 GPA

 

Senior Eligibility:  After 96 or more credit hours, a student must have a 2.0 GPA or the student will be declared academically ineligible but may appeal for one semester re-admission by submitting an Appeal Letter to the Office of Academic Development.

CONTACT THE OFFICE OF ADMISSIONS

The High Point Admissions Office is Located in Wrenn Hall.

Tours are available 7 days a week. Please contact us to schedule your visit.

(800) 345-6993
(336) 841-9216
(336) 888-6382 (fax)
admiss@highpoint.edu
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