MISSION STATEMENT: Office of Academic Service at High Point University is a joint endeavor that complements the educational goals of the university by working with and empowering students to obtain appropriate academic information, to develop educational and career goals, to learn the skills needed for academic success, and to access the variety of resources and services available to them.
At High Point University the advising process consists of two parties working diligently and collectively together – the ADVISOR and the ADVISEE. Each party has responsibilities and obligations to perform in this joint process.
ADVISOR: An advisor or student success coach; who facilitates University communication, coordinates learning experiences through academic course (semester schedules) and career planning, evaluates academic progress, and refers students to other campus resources.
ADVISEE: A student who has final responsibility for all decisions made related to their academics. The student is responsible for seeking advice and assistance from the advisor, knowing university rules and regulations, checking their university Student Planning and e-mail accounts for University communications, and maintaining accurate personal information (address, phone, etc.) on the university system.
Learning Outcomes from the Advisement Experience
FERPA GUIDELINES AND INFORMATION
What is FERPA? FERPA is a Federal law designed to protect the privacy of education records. It also provides guidelines for appropriately using and releasing student education records. It is unintended that students’ rights be broadly defined and applied. Therefore, the student is considered to be the “owner” of his/her education records; the institution is “custodian” of those records.
Access. Once a student turns eighteen, access to educational records is transferred from parent/guardian to the student. Parents can be given access if the student signs authorization to release such information by submitting a signed “Authorization to Disclose Academic Information” form. [Available on the Registrar’s Office website.]
Student Grades/other academic information: Information about grades, academic standing, class probation, etc. is sent directly to the student via their Student Planning or HPU email account. The best approach is to ask your student for this information. However, this information can be provided to parents upon your request if an “Authorization” form has been signed and submitted.
MORE INFORMATION? More information is available on the Registrar’s Office website at: https://www.highpoint.edu/registrar/
A number of specialized forms are used by the University for specific academic purposes. A listing and brief explanation of the purpose of each is listed below. More detailed explanations are contained both on the application form and in the University’s Undergraduate Bulletin. All forms are available in the Registrar’s Office.
DROP/ADD [also called the Change of Registration Form]: This form is used to change your registration schedule either by dropping and/or adding a course(s). The ADD date is always the end of the first week of classes after which classes may not be added to your schedule. The DROP date is always the Friday of the week after fall or spring break. Specific dates for an academic year are posted on the University Calendar.
UNGRADED COURSE OPTION FORM: Students in their sophomore through senior year may opt to take one course per semester on an ungraded or credit/no credit basis provided the course is not a general education, major, or minor requirement. Also, a student may not take any more than 18 credit hours on an ungraded basis and not be on academic probation. Change to an ungraded basis must be completed before the end of the ADD period.
INDEPENDENT STUDY: Students in their sophomore through senior year may opt to take one, three-hour independent study course per semester. Independent Study is defined as the combined study, research, learning , and reporting that is completed independently by a student on an agreed upon topic with a professor who serves as the supervisor and resource person. The student is responsible for developing and organizing the entire course which is neither the same or similar to an existing course offered in the University.
DIRECTED STUDY: A directed study course is the study of a prescribed course content of an existing course in which the student, usually due to a schedule conflict, is unable to attend the scheduled class session. A maximum of 4 courses may be taken as directed studies and no more than one in a semester.
CREDIT BY EXAMINATION: Also known as a “Course Challenge,” this allows a student to receive credit for a course by demonstrating mastery of its subject matter usually via a comprehensive test. Not all courses are available for challenge and other restrictions apply. See the Undergraduate Bulletin for detailed information.
DEGREE AUDIT: Students should sign-up in the Registrar’s Office to have a formal Degree Audit completed during their second semester Junior year or first semester Senior year.