Semester Study Abroad

Application Fee

Applicants for semester study abroad programs pay a $500 application fee that is nonrefundable for students selected/nominated for participation. This application fee is not a deposit and is charged in addition to the general fees and HPU Health & Safety Program fee. It is due at the time of application.

General Fees

All students participating on an HPU semester study abroad program will be billed the regular HPU semester tuition and fees assessed for the term that the student is abroad. For some HPU semester study abroad programs, students also are billed by HPU for room and board fees; but, in most cases, they are not. Instead, they will pay their accommodation expenses to the host institution, landlord, or housing service and will use personal funds to pay for groceries/meals abroad. For specific program expenses, visit the Study Abroad Portal for Visitors and Families.

Payment of the HPU bill (tuition, fees, room, and board) must be made in full by the requested deadline. Failure to pay on time may result in the cancellation of a student’s registration at HPU and, therefore, their registration at their host university abroad.

Insurances

Students on HPU semester study abroad programs also are enrolled in the HPU Health & Safety Program and are billed for the program’s fee. This fee covers international health insurance as well as risk management services available to all participants on HPU’s international programs.

Students will need to maintain domestic insurance during their time as well, if they want to be covered while in the United States, as the HPU Health & Safety Program only covers students while abroad. Students who want to waive HPU’s domestic insurance plan can do so online or by contacting the Office of Student Accounts.

Students also should consider travel insurance. This should be arranged around the time of confirming study abroad plans and/or purchasing airfare. Different providers and underwriters may have different requirements, so it’s advised to look into travel insurance early to know what’s available and when it needs to be purchased.

Additional Expenses

Studying abroad will incur additional expenses. Round-trip airfare, ground transportation, travel documents (passport and visa, if needed), textbooks, etc., generally are not included and will need to be purchased for participation in the program.

While it can be difficult to estimate for how much money exactly your student should budget, the Office of Global Education has provided some examples of expenses for which your student should plan and, when possible, an estimation of how much those expenses may cost the average student. Review the Fees section on each program brochure in the study abroad portal for more specific information. Travel guides and online resources, such as ISEP’s Country Handbooks, can provide ideas to help you and your student plan.

Financial Aid for HPU Semester & Exchange Programs

We strongly recommend all students planning to use financial aid to assist with the costs of a study abroad program meet with their Financial Planning Counselor. Additionally, we recommend you and your student read the Financial Aid Policy on Study Abroad before your student applies to any study abroad program. More information about using financial aid for study abroad programs can be found on the Financial Aid for Study Abroad page.

If your student is receiving federal financial aid, the funds will be applied to tuition, as usual. The award will be issued at the start of the HPU semester. For programs that start before the regular semester (e.g., Australia, countries in South America) you will most likely have to shoulder travel and other initial expenses.

Withdrawals

Students who have been accepted to an HPU study abroad program sign a Participant Agreement that allows our office to proceed with payments made to the host university (if applicable) prior to the final payment of their semester’s fees. Payments are made on behalf of each student typically before they leave for their studies abroad. For that reason, withdrawal may result in fees billed to the student’s account. The Office of Global Education will work to obtain as large a refund for the student as possible, but our contractual obligations to partnering schools and providers determine this amount.

Faculty-Led Global Experience & Maymester Programs

Application Fee

Applicants for Global Experience and Maymester programs pay a $200 application fee that is nonrefundable for students selected for participation. This fee covers airport transfer and other administrative expenses that impact the students’ program. This application fee is not a deposit and is charged in addition to the general fees and HPU Health & Safety Program fee. It is due at the time of application.

Program Cost

HPU’s Global Experience & Maymester programs are billed at cost to the student. For most programs, this fee includes airfare, ground transportation, accommodations, entrance fees, tips and gratuities, and some meals. The program fee also includes the cost of the faculty members’ travel and per diem. Note that tuition for Maymester (summer-taught courses) programs is billed separately.

Specific costs and inclusions can be found in the Study Abroad Portal, powered by ViaTRM.

The program fee is due in full by April 20 and is billed on the student’s account.

Insurances

Students also are enrolled in the HPU Health & Safety Program and are billed for the program’s fee. This fee covers international health insurance as well as risk management services available to all participants on HPU’s international programs.

Students also should consider travel insurance. This should be arranged around the time of confirming study abroad plans and/or purchasing airfare. Different providers and underwriters may have different requirements, so it’s advised to look into travel insurance early to know what’s available and when it needs to be purchased.

Additional Expenses

Studying abroad will incur additional expenses. Travel documents (passport and visa, if needed), textbooks, personal expenses, etc., generally are not included and will need to be purchased for participation in the program.

While it can be difficult to estimate for how much money exactly your student should budget, the Office of Global Education has provided some examples of expenses for which your student should plan and, when possible, an estimation of how much those expenses may cost the average student. Review the Fees section on each program brochure in the study abroad portal for more specific information. Travel guides and online resources can provide ideas to help you and your student plan.

Withdrawals

Students who have been accepted to Global Experience or Maymester programs sign a Participant Agreement that allows our office to proceed with planning the group travel prior to the final payment of their program’s fee. Payments are made on behalf of each student months before the program leaves the United States. For that reason, withdrawal at any point during the months leading up to departure will likely still result in fees billed to the student’s account. The Office of Global Education will work to obtain as large a refund for the student as possible, but our contractual obligations to providers determine this amount.

For semester programs, students will need to arrange their own flights. Students can start researching travel costs and available flights early on, but should hold off booking the flight until they have been accepted to their program, or have received assurance that the acceptance is forthcoming.

When booking their flight, we recommend students don’t focus solely on the cheapest airfare. Layover time between connecting flights, how many connections the student has to make, and arrival time at the final destination are also important considerations. Students can consider websites such as studentuniverse.com which specialize in airfare for students.

Your student should receive arrival instructions from the host university or study abroad program coordinator. We recommend that students plan on arriving on a weekday and during office hours. In an emergency, they can then call the International Office at the host university and more than likely reach someone who is in a position to help. Finally, we encourage students to have contingency plans in place in case something goes awry with their arrival plans. Follow-up with your student that alternate plans are in place.

Students may benefit from travel guides such as Let’s Go, Lonely Planet, Rough Guide, Insight Guide, and others. These books give lots of practical information, useful phrases, even a history of the host country, plus some customs and traditions of which newcomers need to be aware. Let’s Go is written by students, so this book tends to give cost-effective alternatives.

If possible, we recommend students carry $50-150 in foreign currency for food and drinks during a layover or to take a taxi immediately after arrival. Currency can be ordered ahead of time at your local bank or AAA office. We advise against exchanging currency at the arrival airport, because rates (and your student’s stress level) are much higher.

U.S. Passport

A passport is the most essential document everyone needs in order to enter a foreign country. New passports could take 4-6+ weeks for processing so we advise students to apply early to avoid delay.

If your student already has a passport, he or she should make sure it is valid until at least six months after the return date to the United States. General information about obtaining a U.S. passport can be found on the High Point University Study Abroad Passport Information page or from the U.S. Department of State’s Passports webpage.

 

Visa

A visa is an entry/residence permit and official permission granted by the authorities of the country (via its Consulate in the United States) where your student will study.  If the student has to apply for a visa, know the appropriate foreign consulate that has jurisdiction in the student’s state of permanent residence.

Your student has been advised to research this information early. Information about visa requirements can be found on the website for the Embassy or Consulate of your student’s host country or countries.

The Host University will provide arrival information in the acceptance materials sent to your student. However, one of the things you might want to do as the departure date nears is to review with your student what to do on arrival.

The first day at the host country is very important and we would like the student to get off to a good start. Specifically, we’ve asked study abroad students to make sure they have the following information:

  • What to expect at the airport (i.e., layout, immigration and customs procedure, location of ATMs, ground transportation, etc.); is airport pickup provided?
  • Directions to their apartment, residence hall, program office, or the university’s Study Abroad Office
  • What form of transportation to take and where to get it
  • Who to contact or where to go in case of emergency
  • How to say a few key expressions and questions in the host country’s language
  • Contingency plans in case Plan A goes awry

Family members and friends often ask students to call home immediately after arrival. Of course! We understand your concern, but please be aware that it may not be always possible. On some programs, students may need to catch an airport shuttle immediately after retrieving their luggage and going through Customs and Immigration. Some may arrive late at night or after having traveled for a day to reach their destination and are too exhausted to even think about calling home. Alternately, some find out their carefully planning international phone plan does not work. And some programs don’t provide immediate access to internet or phones as we are used to in the U.S. We advise students to call/text home within the first 24 hours, once it’s safe and reasonable to do so.

Data File

Some families find it useful to gather all of the information and documents you and your student might need while he or she is away, including:

  • Contact information for:
    • Your student (street address and cell phone number)
    • OGE advisors and host university Study Abroad Office
    • U.S. State Department Office of Overseas Citizen Services
    • Citizen assistance section of the U.S. embassy or consulate nearest your student’s program site
  • Insurance policy numbers and how to submit claims
  • Emergency and communication plan
  • Student’s bank account and credit card numbers, and appropriate contact information in case of loss
  • Student’s passport number
  • Duplicate lost passport kit containing:
    • Two passport photos
    • Official copy of his or her birth certificate
    • Copy of student’s passport information and visa pages
  • Academic calendar
  • Name of local physician—if your student requires medical supervision