Budget Guidelines
- Submitting an application does not guarantee funding.
- Provide accurate budget estimates and documentation.
- Request only expenses necessary to complete the proposed project or creative work, that could not be obtained elsewhere, and are essential.
- Funds may be used for approved project-related expenses only.
- All University policies must be followed.
- Students are expected to comply with HPU policies regarding expenditures, reimbursement, responsible conduct, and use of University funds.
- The HPU Code of Conduct and Honor Code remain in effect throughout the funded project period.
- Unused supplies and equipment purchased with grant funds have become the property of High Point University.
- Any non-consumable materials should be returned to the faculty mentor or department upon completion of the project.
- Students are responsible for ensuring that all expenditures align with their approved budget and award letter.
Reimbursement Guidelines
Keep all receipts.
- Digital, itemized receipts are required for reimbursement. (No screenshots).
- Be sure they include your name, date, and credit card account with evidence of payment (no invoices).
Submit all reimbursement materials to URCW within two (2) weeks of returning from travel.
- The Business Office requests that expenses are submitted no more than 60-days after the expense was paid. HPU Travel Expense Delays
Provide the required documentation:
- Updated URCW Student Project Reimbursement Form (find and put here) and document your funding source for each item (i.e., you or your professor’s credit card)
- Completed HPU Travel & Business Expense Report for direct reimbursement to an individual’s credit card. (HPU Travel Policy/Expense Forms)
- For a transfer of funds from URCW to another HPU department, school or office, list these amount(s) on your Student Project Reimbursement Form. Ask your mentor for clarification.
- Any additional supporting documentation requested by URCW.
Submit the completed reimbursement packet to URCW for review and processing. (Financial Paperwork Upload)
Application Form:
HAVE TO FIND…insert here
All applications are reviewed by a subcommittee of the Undergraduate Research & Creative Works Committee. Funding decisions are based on the quality of the application, adherence to program guidelines, budget accuracy, availability of funds, and the potential impact of the proposed activity. Because funding is limited, award amounts may vary and are not guaranteed.
Award recipients will be notified of funding decisions after the review process is complete. You must adhere to the guidelines outlined in your award letter. Do not lose your copy and refer to the URCW award letter email.
If you have questions about the application process or guidelines, please contact Dr. Joanne Altman, Director of Undergraduate Research and Creative Works ([email protected]).
Additional Information
- Funding is awarded on a competitive basis and is subject to the availability of URCW funds. Plan and submit your applications!
- Meeting eligibility requirements does not guarantee funding.
- Annual funding limits apply across all URCW travel grant awards received during the academic year.
- Award recipients will be notified of funding decisions after the review process is complete. You must adhere to the guidelines outlined in your award letter. Do not lose your copy or refer to the URCW award letter email.
Need assistance?
Contact URCW before submitting your paperwork if you have questions about eligible expenses, required documentation, or reimbursement procedures.
Disbursements cannot be modified after-the-fact.
Dr. Joanne Altman, Director of Undergraduate Research [email protected]
Visit us in Couch Hall, Second Floor (Rooms 218A/B)
Application Form:
SMALL PROJECT SUPPORT APPLICATION
Questions?
If you have questions about the application process or guidelines, please contact Dr. Joanne Altman, Director of Undergraduate Research and Creative Works.([email protected]).