Travel Checklist – All requirements outlined in the checklist must be met before any student organization travel can be approved.
*Please note that organization advisors (HPU faculty/staff) are responsible for coordinating all travel and for ensuring that all travel requirements have been met.
All travel-related requests should be submitted to the SGA Advisor and presented to SGA a minimum of 6 weeks prior to the first date of travel.
- Bills, purchase requests, transportation requests, booking travel arrangements
*NOTE – Any travel-related requests made after the above-mentioned 6-week window are not guaranteed to have adequate time to be processed. The organization will accept any funds lost due to incomplete travel arrangements that were not requested in a timely manner.
- Local Event Transportation: 4-6 weeks
- Overnight Travel [drivable distance]: 6 weeks
- Overnight Travel [flights needed]: 6-8 weeks
- International Travel: 10-12 weeks
HPU Transportation must be utilized whenever university funds are being expended. Ex: airport shuttles, social events, academic conferences, competitions, etc.
Transportation Request Form – must be completed by the organization’s advisor (HPU faculty/staff).
Rental Vehicle Information – faculty/staff organization advisors should review this information prior to renting a vehicle for student organization event or trip transportation.