Procurement & Finance
High Point University > Graduate Student Government Association > Resources > Procurement & Finance
Procurement and Finance Resources
Finance Policy & Guidelines
The Graduate Student Government Association follows all University procurement and financial policies.
Finance Policy & Guidelines
GSGA Finance Request
Please use this form to submit all financial requests for GSGA programs and organizations.
GSGA Finance Request
Finance Request Checklist
A completed Finance Request must be submitted and approved. This checklist will help ensure you have all required items before submission to ensure a speedy and successful fulfillment.
Preferred Vendors
This is a list of preferred vendors for all apparel and promotional products. You must use one of these vendors when ordering items. A non-HPU approved vendor will not be accepted.
General Deposit Form
Use this form for any cash, check or payments into your account. Please use the object code 47017 for all deposits.
Fundraiser & Sales Deposit Form
Use this form for any deposits from monies collected from events, activities, fundraisers and sales.
Gift Requests*
Any organization desiring to give tangible personal property or monetary gifts should submit a Gift Request through the online form. The gift request will be reviewed by the Vice President of Financial Affairs. Once the gift request has been approved, please submit the approval email with the purchase request.
Branding Guidelines
Please reference our Branding Guidelines for detailed information. Organizations must receive gift and/or brand approval before proceeding with the requisition process, where an approved purchaser will order the branded item for fulfillment.
Branding Approval**
Any vendor producing items bearing the High Point University brand must be licensed. This includes, but is not limited to, promotional products, signage, banners and uniforms. HPU contracts with Affinity Licensing to properly represent our brand identity.
Student Contribution
Student contributions are an expectation for any bill that includes travel-related expenses. The student contribution should reflect the total cost of the trip. This calculator will help your organization better understand an appropriate student contribution. The calculator will be downloaded as an Excel spreadsheet.
General Expense Worksheet
Use this form for any non-travel reimbursements.
Travel Expense Worksheet
Use this form for any reimbursements related to travel, including mileage for personal vehicle use. Required for advisor expenses.
Missing Receipt Form
Itemized receipts are required for all expenditures, both pre-purchased and for reimbursement. Every effort must be made to obtain an itemized receipt. If one cannot be obtained, use this form to document a missing itemized receipt.
HPU Passport Reader Request and Instructions
Follow these instructions to request a HPU Passport Reader to accept payments from the HPU Passport card.

Gift Requests*

All schools, departments, and student organizations desiring to give tangible personal property or monetary gifts should submit a gift request through the form below. The gift request will be reviewed by the Vice President of Financial Affairs. If the Office of Financial Affairs approves the use of the funds for the requested gifts, the Office of Communications will review the requested gift type, proposed branding and selected vendor. In order to make the greatest impact and best use of University funds, the Office of Communications may deem an item in the current gifting inventory to be more suitable than ordering a new gift. If the Office of Communications has an item that is accepted by the department, the department will be charged a per piece price through monthly allocations prepared by the Business Office.

If approved for additional gifts beyond the University gifting strategy, consider the following questions when choosing an item:

  1. Can the item be used in a way that it will reach an audience beyond the individual recipient? (A t-shirt can be worn for anyone to see, where a paperweight will never leave the person’s office.)
  2. Is the quality and appearance of the item consistent with the word “extraordinary”?
  3. Does the item have a value or will it be seen as a trinket of little value?
Gift Request Form

Branding Approvals**

As High Point University continues to gain national and international recognition, every encounter with our brand must deliver a consistent message. Our name “High Point University” is a strategic part of our identity and is a distinguishable component of the brand.

Use the new University Brand Guide as a comprehensive resource. Please note the guidelines for use of Sub-Brands and Extensions for graduate clubs and organizations.

If your organization or program is creating/designing printed material, advertising or any item to be distributed you must complete the Branding Approval Form. Please provide all necessary details about the item, including its purpose, target audience, intended distribution and design files. The Office of Communications Branding Committee will review the submission for adherence to our university’s branding guidelines, messaging consistency, and overall appropriateness. Feedback will be provided if necessary, and once approved, you will receive the green light to proceed. Purchase orders may only be obtained after receiving approval from the Office of Communications. Please allow for a 48 hour return of approval/denial/edits.

Branding Request Form