Procurement and Finance Resources
High Point University > Student Government Association > Procurement and Finance Resources
Procurement and Finance Resources
Purchase Request
Please use this link to submit a purchase request for your club and organization. These submissions need to be completed 3-4 weeks before you need items in hand.
Submit Purchase Request
Gift Request
All tangible items that will be given to someone must have a gift request. This includes apparel, cords/stoles, donation, or community service items.
Submit Gift Request
Finance Request Processes:

 

HPU is an Amazon Prime Business member. 

Submitting an Amazon order is as easy as 1, 2, 3.

  1. Drop all Amazon links into a doc—include quantities!
    1. What you link is what we buy, so double-check colors/options.
  2. Submit a Finance Request with your doc attached.
    1. Giving it out? Attach the full, approved Gift Request.
  3. Once it’s approved by Advisors + EC, sit back and wait for the pickup email!

 

We have HPU store cards for Hobby Lobby, Walmart, & Food Lion.

  1. Submit your SGA Finance Request and wait for full approval before picking up the card.

  2. Pick up card at the Procurement Office in College Village (1161 E Lexington Ave)—ask for Kristen Beadnell!

  3. Bring back an itemized receipt when you return the card—no exceptions.

Items purchased on the Store Card will be charged to your Organization Account.

*Reimbursements will not be granted to these establishments. The Store Card MUST be used.

 

Fill out Finance Request and include the following where needed:

  • Contracts: Needed for all external services and rentals (DJ, photos, buses, etc.). Only the Business Office signs—not you! If they don’t have one, we’ll provide it.
  • Invoices: Must show what’s being purchased and by whom. Each invoice is a new Finance Request.
  • Giving anything out (candles, shirts, bouncy balls, etc.)? You need an Approved Gift Request. If it’s bought or reimbursed through HPU, it’s a gift!
  • Food & Catering: Harvest table provides on-campus catering. You can email with menu requests/needs.

HPU is a Lowes Pro Business member. 

Submitting a Lowes order is as easy as 1, 2, 3. (allow 7-10 days)

  1. Drop all Lowes links into a doc—include quantities!
    1. What you link is what we buy, so double-check colors/options.
  2. Submit a Finance Request with your doc attached.
    1. Giving it out? Attach the full, approved Gift Request.
  3. Once it’s approved by Advisors + EC, sit back and wait for the pickup email!

 

Reimbursements? No.

SGA does not allow reimbursements.

 

Reimbursement Steps:

  1. Fill out reimbursement form and attach all receipts/docs.
    1. Ordered online? Attach proof of delivery and show the purchaser matches the reimbursee.
  2. Submit your Finance Request with the form and all relevant docs attached.
    1. Giving it out? Don’t forget the Approved Gift Request!

Staff/Faculty: Must be reimbursed within 60 days—no exceptions!

Resources